8/7/2023 0 Comments National new hire database![]() Enter the hiring company’s FEIN and Kansas Serial Number.Choose the Select button that corresponds to the "Enter new hire information" option.There are two ways employers can report electronically: The New Hire Reporting form (K-CNS 436) is fillable and can be submitted via mail or fax to (888) 219-7798. The commonly used forms for reporting new hire information are below. Note: Please make sure submitted reports are complete and easily legible. Industrial Safety and Health Expand Industrial Safety and Health.Public Employer Employee Relations Act (PEERA) Decisions Professional Negotiations Act (PNA) Decisions Workers Compensation Expand Workers Compensation.If the worker has a break in service of 60 consecutive days or more from your agency and a new W-4 form is required, then a new hire report would be necessary. Employees need to be reported only once they do not need to be re-reported each time they report to a new client. Temporary employees: Temporary agencies are responsible for reporting any employee who they hire to report for an assignment.Poll workers need to be reported only once. Substitute teachers must be reported for the first day worked in each school year. This includes teachers, seasonal workers, etc. Employers must also report any employee who remains on the payroll during a break in service or gap in pay, and then returns to work after 60 days. Re-hires or Re-called employees: Employers must report re-hires, or employees who return to work 60 days after being laid off, furloughed, separated, granted a leave without pay, or terminated from employment. ![]() Employees should be reported even if they work only one day and are terminated (prior to the employer fulfilling the new hire reporting requirement).
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